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Computer Science Project Topics

Design and Implementation of Online Student Clearance System (A Case Study of Caritas University, Amorji-Nike, Enugu)

Design and Implementation of Online Student Clearance System (A Case Study of Caritas University, Amorji-Nike, Enugu)

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Design and Implementation of Online Student Clearance System (A Case Study of Caritas University, Amorji-Nike, Enugu)

Chapter One

OBJECTIVESย OFย THEย STUDY

The objective of this computer software-based online clearance system for the graduating student includes the following:

Toย effectivelyย andย efficientlyย processย students’ย clearance.

To provide a reliable and transparent system devoid of personal inclination and interest.

Toย provideย borderlessย access.ย ย Toย ensureย promptย clearance.

Toย alleviateย theย problemsย andย stressย ofย travelingย andย queuingย upย ofย studentsย duringย clearance.

CHAPTERย TWO

LITERATUREย REVIEW

ROLEย OFย INFORMATIONย TECHNOLOGYย INย THEย ACADEMICย SYSTEM

The introduction of computer into information technology has massivelyย improved the information need of organization; the success of this machineย is dependent on the knowledge base. Therefore, one can be prompted toย ask aloud โ€œwhat is a computerโ€ Funk (1980) defined a computer as anย electronicย deviceย thatย canย performย automaticallyย atย aย highย speedย ofย aย sequence of logical operations according to instructions giving to it informย ofย pre-arrangedย program.

Anigboguย (2000)ย defineย aย computerย asย anย electronicย deviceย capableย ofย accepting data and instruction; process the data base on the instruction toย generate result or output in such a manner that is yet to be equaled by anyย otherย knownย machineย to mankind.

Chimezieย (1990)ย defineย computerย byย sayingย thatย computersย areย lookedย upon as obedient servants who are ever ready to free man from tediousย proceduresย andย produceย resultย as comparedย withย humanย computingย time.

Obilikwuย (1995)ย defineย aย computerย asย aย machineย thatย isย capableย ofย accepting input data, store and process the data base on the instructionsย giving byย the computerย usersย and in thisย wayย produce expected result,ย generallyย calledย output.

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World net describes an information system (I.S) as systems consisting of all communication channels used within an organization and include software and hardware. It may also be define as a system that collect and process data (information) and provide it to manager of all levels that use itย forย decisionย making,ย planning,ย programย implementationย andย control.

The aim of information system to admission, registration, result processing and clearance in universities using computer software based online clearance system is to improve the quality and accuracy of information provided to all involved as well as assisting universities in compiling and reporting information, making work lesser for the management.

Information technology has been an integral part of academic systemย since almost four decades. According to Hewlet (1993) the world is enteringย an era in which technology will literally transform every aspect of business,ย everyย aspectย of lifeย andย every aspectย of society.

Since the arrival of internet technology, school system has taken a new shape style with a blend of convenience and satisfaction. Taylor (1980) says that computer base education includes both computer-assisted instruction programs that interact with students in a dialogue and a broader array of educational computer applications such as simulations or instructions in computer programming. Learning from a student bedroom, office or anywhere in the world has made its way into university system with the advent of internet technology. Information technology has always helped the university system to educate student in better way. To explain few examples. Student online clearance is a method where the student obtains his/her clearance letter without carrying files around. This is safe, fast and has no hazels. Filling out the documents and comparing options and writing for approval is a time consuming process. Through the internet, this process is made much easier and sometimes the approval is made within minutes. This explains an efficient way of obtaining clearance and savesย timeย and moneyย for students.

DATAย ANDย INFORMATION

The concept of data and information are very important in understandingย issuesย thatย goย withย developmentย andย implementationย ofย aย computerย softwareย basedย onlineย clearanceย system.ย Theย termย โ€œdataโ€ย andย โ€œinformationโ€ are used interchangeably every day conversation as meaningย the same thing. Too many manager and information specialist. However,ย these terms have distinct meaning. According to Oโ€™Leary (1996) data simplyย consist of raw unprocessed facts while information is a data that have beenย processed by the computer. Hordeski (1986) gives the following definitionย of data; A graphic or textual representation of facts concepts, numbers,ย letters, symbols or instructions suitable for communication, interpretationย orย processing.ย Dataย isย theย basicย elementย ofย informationย thatย isย useย toย describedย objects,ย ideas,ย conditions orย situations.

Lucyย (1991)ย definesย dataย andย informationย asย Dataย isย factย events,ย transactionsย andย soย on,ย whichย haveย beenย recorded.ย Theyย areย theย rawย materials from which information is produced. Information is data that hasย been produced in such a way as to be useful to the recipient. Data are factย obtainedย byย observation,ย counting,ย measuring,ย weighingย etc,ย whichย areย oftenย recordsย ofย day-to-dayย transactionsย ofย theย organization.

 

CHAPTERย THREE

ย METHODOLOGY

ย GENERALย ANALYSISย OFย EXISTINGย SYSTEM

When a student is about to graduate, he/she will take his/her degree exam afterย whichย heย obtainย clearanceย letterย fromย variousย departmentsย andย unions.ย Theย registrar office carefully reviews each degree candidate academic records andย certificate to faculty that the candidate has completed his requirement for theย degree.ย Alsoย theย bursaryย hasย toย certifyย thatย theย studentย hasย completedย allย payment.

The current clearance system of the university is a manual one. These make theย system tedious and time consuming. Here, student has to visit all the clearanceย offices with a form for them to sign, once this forms are sign, it prove that theย student has been cleared, the process take some months to be completed andย processes a lot of stress to both staffs and the student involved. In the manualย system, the clearance forms are documented inย a file cabinet. Each timeย theย clearance form is needed, a search operation is conducted on the file cabinet toย locateย aย particular studentย clearanceย form.

METHODย OFย DATAย COLLECTION

During this project research work, data needed for the project was gathered fromย the various sources. In gathering and collecting necessary data and informationย needed from the system analyses, two major fact-finding techniques were used inย this workย andย thereย are:

Primary Source:

This refers to the source of collecting original data in which the researcher madeย useย of empiricalย approachย suchย as personalย interview andย questionnaires

Secondary Source:

The secondary data were obtained by the researcher from magazine, journal,ย newspaper, library source and internet downloads. The data collected from thisย meansย haveย been coveredย inย literatureย review inย theย chapter two.

CHAPTER FOURย 

SYSTEMย DESIGN

DESIGN STANDARDS

This new system is structured to work with the standard software developmentย procedure.ย Inย orderย toย achieveย effectiveย onlineย clearanceย system,ย Structuredย System Analysis and Design Methodology (SSADM) were used. This is becauseย SSADM is an internationally accepted software engineering model mainly used inย mostย resultย orientedย analysis andย design.

CHAPTERย FIVE

SUMMARY,ย CONCLUSIONย ANDย RECOMMENDATIONS

ย SUMMARY

The use of computer software based online clearance system forms the basis ofย theย schoolย managementย decision.ย Itย aimsย atย providingย theย managementย withย adequate, effective, well documented up-to-date and formatted output. To helpย asย aย toolย inย planningย andย decisionย making/basedย onย the studentย clearanceย form.

Theย lackย ofย learnerย outcomeย variationย ofย theย onlineย systemย signalsย theย establishment of concurrency between the two measures even though they areย measuresย ofย sameย construct.ย Thisย investigationย supportsย theย useย theย onlineย systemย deliveryย structureย toย broadenย theย instructionย audienceย inย technologyย educationย program.

The use of online clearance system in technology education at the universityย remain at the minimal level as suggested by the 80 percent of the online studentย participant, predominantly technology education measures who report that theyย have not done online clearance previously. Also 75 percent of online studentย participantย reportย thatย theyย haveย notย usedย computerย softwareย baseย onlineย clearance system previously. Having come to completion of this project work a lotย ofย achievementย was madeย and theyย include;

  1. The replacement of error prone manual system with new automated online clearance
  2. Data can now be processed with great speed and
  3. The application has the ability to update record in various files automatically there relieving the university staff the stress from working from file to file.
  4. The security of data is
  5. The use of database server was

CONCLUSION

Research and development are continuous processes; this is same in computerย and software development. However the effectiveness and efficiency of thisย new system provide room for further improvement. As early mentioned someย of the objectives of this project were not actualized due to some limitation. Soย thisย objectivesย couldย beย improvedย upon,ย theย outlineย clearanceย systemย developedย willย offerย greaterย opportunityย inย schoolย management.ย Allย transaction or payment with regards to studentโ€™s clearance can be carried outย online.

RECOMMENDATION

The research work carried out is limited to online clearance only. It would beย better if a full portal is developed for effective and wholesome of informationย management technology in our universities. When this is done the followingย modulesย areย recommendedย to include inย theย portal.

  1. Developing an online students admission system to enable full tracking of student records
  2. Automation of student academic record to enable the management to have access to student academic
  3. Maintainingaย centralย databaseย forย accessingย informationย relatingย to

REFERENCES

  • Anigboguย G.ย (2000).ย Systematicย planningย forย educationalย change.ย California:ย Mayfieldย publishingย company.
  • Chimezie F. (2000). โ€œUse of ย ย local area network in ย ย school. ERIC Digestโ€ย Syracus,ย NY:ย ERICย Clearinghouseย onย informationย resources.
  • Clifton E.B. (1983). Management of records in Nigerian Universities. Problemsย andย prospect.ย Theย flectionalย libraryย 23ย (30).
  • Enwereย J.C.ย (1992).ย Recordsย managementsย inย Nigeria:ย toย beย orย notย toย be?ย Nigeria library or information science review. Lagos, Nigeria:ย Akin publishingย ltd.
  • Funk M. (1980). Perspective in education planning .ย Ibadan, Nigeria Odun printsย andย pack,ย Agbowo
  • Hewlett M. (1993). The internet in education column:ย *special issue+. โ€œinternetย worldโ€,ย 6ย (10).
  • Iwhiwhu E.B (2005). The future of records management in Nigeria. Theย Nigerianย archivist.ย Journalย of theย societyย of Nigeriaย archivistย 1ย (2$3).
  • Luceyย I.ย (1991).ย Managingย recordย inย theย Modenย office. Training the wild frontier. Archivariaย 39ย (spring).
  • Nwankwo J.I.(1982). Establishment of information in sind| province,ย UNESCOย technicalย report:ย projectย PAK|77|038.

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